Print Accounting Software – The Olympic gold winner of print software

Friday, 3rd August, 2012

Print accounting software… Some people know what that is, a lot of people don’t. This two part post is to help the people that don’t, but even seasoned print accounting software veterans can benefit from this article.


We are a helpful bunch at Altman Technologies, and helping valued customers both new and old is always a priority, actually it’s a company value and one we hold dear. So this guide all about print accounting software is here to help you in your print management hour of need. So if you want to become a fully clued up print accounting software graduate then read on, for you experienced ones out there, read this and become a print accounting professor.

Print Accounting Software – What is it?

Print accounting software is simply software that monitors and accounts for printing at a user level. Any organisation can benefit from having print accounting software as it ensures accountability. By fully understanding your printing footprint you can improve a host of areas that will not only save you time, but also money. With print accounting software you can increase MFD uptimes, reduce levels of colour printing (expensive), allocate jobs to underused machines or more cost effective machines and generally just reduce the total cost of print ownership.


Do you want to know just how much your printing and copy is costing you? If yes, you need print accounting software.

With this software in place not only can you account for printing and copying at a user level, you also have the capability to charge back (or just monitor) the printing habits of individual users, departments or clients making it easy for organisations to account for printing.


We interviewed our Pcounter Core Solution oracle and this is what it had to say on print accounting software.

PRINT ACCOUNTING - WHO PRINTED WHAT, WHEN, WHERE AND HOW MUCH?

"All users’ print activity is recorded showing the date/time, user, cost-centre, document, workstation, printer, paper size, page count, byte size, colour/mono/duplex characteristics and cost of the job. Network and locally attached printers can be monitored as well as photocopiers, MFDs, plotters and high volume print room devices."

In all seriousness print accounting software gives you CONTROL over your organisations total printing footprint, from the MFD’s to print consumables. Print accounting software enables your organisation to:

  • Increase revenue
  • Recover costs from print loss and misuse
  • Enable secure pull printing solutions
  • Improve overall productivity within your organisation
  • Introduce client billing

Stay tuned for part two in this blog post, we will go into detail on what organisations can benefit from using print accounting software. If you can’t wait for the next post and want to discuss our print accounting solutions then get in touch today, call 0113 273 0300 or email info@altman.co.uk and we will be happy to help.